Attendance Procedures and Policies

Procedures and policies regarding student attendance

Ways to Report Attendance

Report attendance using one of the methods below.

When reporting a student's absence, please be specific about why your student will not attend school today.  

  • If reporting an ill student, include symptoms, especially if they have a fever, nausea, vomiting, sore throat, and/or cough. If your student has a diagnosis from a healthcare provider, please include that information.

Please note, family have three (3) daysto clear an absence, after which the absence remains unexcused. If a phone call or formal entry in ParentVUE was not made to excuse the absence, students should have a written note from their guardian upon their return to school to explain the nature of your absence.

To report a full day absence, late arrival, or early checkout please call the attendance office or email [email protected] or [email protected] .

How to Report an Absence by Note

A note from the parent/guardian to the attendance office should include the following:

  • Student's full name
  • The date of absence
  • Detailed reason for absence/tardy
  • Time if checking in or out
  • Phone number for verification – home/office
  • Parent/Guardian Signature

Early Checkouts

Student

  • Bring a note that is written and signed by a parent/guardian
  • Before the start of the school day, go to the Attendance Office (located in the Main Office) and bring note.
  • Hand note to the administrative assistant and she will fill out a pink pass for you.
  • The pink pass has the date and time you will be excused from class.
  • When you get to the class period that you will be leaving early, show your teacher the pink pass before class starts.
  • At the designated time, leave class and go to the Main Office to meet your parent/guardian.

Parent/Guardian

  • If your student does not have a note, you may go to the Attendance Office or call 703-714-5726 . Please understand that it may take up to 30 minutes for the check-out process if it is unexpected.
  • Please note that we are unable to accommodate last minute early releases after 2:30 PM.

Students Who Drive Themselves

  • Students must report to the Attendance Office and sign themselves out.

Late Arrivals

How to Check in Late to School With a Note

  • If you are more than 10 minutes late to school, go to the attendance office to check-in.
  • Have a note from a parent stating the reason for being late.  Please note the following are considered to be an excused tardy: illness, doctor’s appointment, funeral, religious reasons, college visits
  • Hand the administrative assistant the note from parent.  She will fill out a blue pass with date, time, and if tardiness is excused or unexcused.
  • Go to your assigned class and hand blue pass to teacher.

How to Check in Late to School Without a Note

  • If you are more than 10 minutes late to school, go to the attendance office to check-in.
  • If you do not have a note to excuse your tardiness, you must still to the attendance office and check-in.
  • When you arrive to the attendance office, tell the administrative assistant that you do not have a note.
  • Sign-in and she will hand you a blue pass with date, time, and an unexcused tardy designation.
  • Go to class and hand blue pass to teacher.
  • You have three (3) days to clear up the absence/tardiness.

Pre-Arranged Absence Procedures

  • Have your student pick up Part 1 of the pre-arranged absence form the week prior to their absence. Have parents fill out the form & ask their administrator to sign it before picking up Part 2 of the form.
  • All teachers must sign Part 2 of the pre-arranged absence form. Once all teachers have signed, bring the form back to the student's administrator for final signature.
  • Turn into the attendance office before first day of the pre-arranged absence.

Reminders About Absences

  • At the third consecutive absence, a medical note is required to excuse further absences.
  • At the 10th absence (total count), a medical note is required for each additional absence for the remainder of the year.

Attendance questions can be directed to Ms. Renee Yates at 703-714-5726 .