On this page
- Respond to an event
- Add a note to your response or propose a new time
- Set event notifications
- Remove event notifications
Respond to an event
Outlook:
Accept a meeting invite
Calendar:
Respond to events from Calendar or Gmail
Outlook 2016
Outlook 2013
Outlook 2010
When you get an invitation to an event, it appears on your calendar.
- Open the invitation email or the event on your calendar.
- Click Yes, No, or Maybe.
- If you click "Yes,” you can:
- Automatically update how you join the meeting.If you set your working location
, your RSVP defaults to:
- Yes, in a meeting room, when you join from an office.
- Yes, joining virtually, when you join from another location.
- Manually update how you join the meeting.Click the Down arrow
, then select your join method.
- Automatically update how you join the meeting.If you set your working location
, your RSVP defaults to:
Add a note to your response or propose a new time
Outlook:
Propose new time
Calendar:
Propose a new time or add a note
Outlook 2016, 2013, and 2010
You can propose a new time for the meeting or add a note to the event that guests can see.
Propose a new time:
- On your calendar, click the event.
- Next to "Maybe," click the Down arrow Propose a new time.
- Select a different time or day.
Tip: You can also add a message to your proposed time. - Click Send Proposal.
Note: All guests can propose a new time, except for events with more than 200 guests or all-day events. See Manage large events in Calendar .
Add a note:
- Click the event on your calendar.
- Next to "Maybe," click the Down arrow Add note.
- Enter your note.
Tip:Next to “Going,” you can also choose your RSVP. - Click Save.
Set event notifications
Outlook:
Set default reminders in Settings
Calendar:
Event notifications
Outlook 2016
Outlook 2013
Outlook 2010
You can get event notifications by email or as a pop-up reminder.
- In Calendar, click Settings Settings.
- On the left under General, click Notification settings.
- Click Notificationsand select an option:
- Off
- Desktop notifications
- Alerts
- (Optional) To set up a sound for your incoming notifications, check the Play notification soundsbox.
- (Optional) To manage your notifications, on the left, click your calendar Other notifications.
- Next to each option, click the Down arrowand select Noneor Email.
Remove event notifications
Outlook:
Remove default reminders
Calendar:
Remove event notifications
Outlook 2016
Outlook 2013 and 2010
You can remove email notifications for new, changed, and canceled events, and when guests respond to an event.
- On the left, point to your calendar and click More Settings and sharing.
- In the General notificationssection, next to Email, click the Down arrow and select None.
- (Optional) To add more notifications, repeat steps 2–4.
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