As of September 29, 2015, existing space managers became owners, and a new manager role is available.
As a space owner or manager, you can:
- Control who can join a space.
- Control who can manage members and groups.
- Change whether the space is accessible to anyone in your organization or only to people you invite.
- Control permissions for space members.
Important:
- To manage space settings, you need a Google Workspace account.
- When you create a space, you can invite people outside of your organization into a space. However, they won’t have access to some features, such as updating space details or adding people. Learn more about chatting with people outside your organization .
Learn about role capabilities
| Capability | Owner | Manager | Member |
| Delete a space | |||
| Approve requests to join | (If the user can manage members) | ||
| Change another owner's role | |||
| Make another space member an owner | |||
| Make another space member a manager | |||
| Change the space access setting | |||
| Configure emailability | |||
| Delete any message in the space |
Update space access settings
If you're a space owner or manager, you can make a space accessible to anyone in your organization or only to people you invite.
- On your computer, open Google Chat
or Gmail
.
- In Gmail:On the left, click Chat.
- On the left, select the space you want to update.
- At the top, next to the space name, click the Down arrow Space settings.
- Under the "Access" section, next to the current access audience, click the Down arrow.
- In the drop down menu, select from the audience options:
- To make a restricted space discoverable, select the audience for your entire domain.
- To make a discoverable space private, select Private.
- Under "Who can manage members and groups," select:
- All members
- Managers and owners
- Owners
Tips:
- Discoverable spaces are searchable and browsable. You can share a link to a discoverable space.
- If you already allow people outside your organization to join the space, you can't make the space discoverable to others.
Update permissions for a space
- On your computer, open Google Chat
or Gmail
.
- In Gmail:On the left, click Chat.
- On the left, select the space you want to update.
- At the top, next to the space name, click the Down arrow Space settings.
- Under “Permissions,” select whether all members, managers and owners, or owners only, can:
- Modify space details
- Turn history on or off
- Use @all
- Manage apps
- Manage webhooks
- Click Save.
