As a member of a space in Google Chat, you can create and manage group tasks and assign tasks to other space members. You can view tasks in the space where they're created. If a task is assigned to you, it appears in your personal task list in Google Tasks. When someone creates or updates a task, a notification appears in the space.
Tips:
- If you use a work or school account and don't have the "Tasks" tab in a space, contact your Google Workspace administrator to turn on this feature.
- When a space becomes too large, you can no longer:
- Assign tasks
- Mention anyone through "@"
Create & assign a task in a space
Important:When you delete a task, it’s deleted for all members of the space and from the assignee’s personal task list.
- On your computer, open Google Chat
or Gmail
.
- In Gmail, on the left, click Chat.
- Select the space where you want to create a task.
- At the top right, click Tasks
.
- At the bottom of the panel, click Add.
- Enter details about the task, such as:
- Title
- Details
- Date and time
- Assignee
- Click Add.
Tips:
- If you add a date and time to your task, you get notifications in Chat for the scheduled dates and times.
- If the assignee leaves the space, the task remains in the space and in their personal task list in Google Tasks.
- Users may have restrictions when they assign tasks to a subset of members. Learn more about group restrictions .
Edit a task
- In Chat, select the space.
- At the top right, click Tasks
- Click the title, details, date and time, or assignee and make the changes.
Tips:If you have a task in your personal task list:
- You can edit the task title, details, and date or time from your personal task list.
- Changes update the task for everyone in the space and a notification displays.
Mark a task complete
- In Chat, select the space.
- At the top right, click Tasks
- Next to the task, point to Incompleteand click Complete.
Tips:If you have a task in your personal task list:
- You can edit the task title, details, and date or time from your personal task list.
- Changes update the task for everyone in the space and a notification displays.
Mark a task incomplete
- In Chat, select the space.
- At the top right, click Tasks
- Next to "Completed," to view the tasks, click Expand.
- Next to the task, click Completeto change the status to Incomplete.
Delete a task
Important:When you delete a task, it’s deleted for all members of the space and from the assignee’s personal task list.
- In Chat, select the space.
- Select the space.
- At the top right, click Tasks
- At the top right, click Delete Delete.
