If your medium-size business uses single sign-on (SSO) authentication or advanced mail routing, see instead the Deployment guide for large organizations .
If you have many employees or work with Microsoft Exchange or Outlook, find out how to pilot Gmail with a small set of users. Then set up recommended sharing and security policies, and roll out Google Workspace to your entire organization.
1
Access your Admin console
The Google Admin console is where administrators manage Google services for people in an organization.
Learn how
2
Run a pilot (optional)
Try Google Workspace with a small number of users to evaluate Gmail, data migration, and mobile access. Piloting doesn't interrupt anyone's current mail service, and everyone keeps using their current email address.
Note that to pilot Gmail, you don't have to change your domain's MX records to point to Google.
Learn how
To let a few users evaluate Gmail and other services:
- During signup, skip the step to activate Gmail for your domain (you'll do that later).
- Run a 5-step pilot
3
Prepare your communications
Start notifying your team about the switch to Google Workspace. Customize your internal communications with Google-branded logos to prepare your users for the transition.
Learn how
4
Add remaining users
After your pilot (or if you skip the pilot), add accounts for any remaining users. You can add users individually or by uploading a spreadsheet. We also provide tools to synchronize user accounts with Microsoft Active Directory or another LDAP server.
Learn how
5
Set up business email for your domain
If you're done with your pilot and haven't yet activated Gmail for your domain, do so now. You need to change your domain’s MX records to direct mail to Google's mail servers. We also recommend you add an SPF record to your domain settings.
Don't worry if you're not sure what MX or SPF records are. Just see below for steps.
6
Set up your organization's account
Add your logo, manage billing and payments, and follow best practices for security and compliance.Set up
- Add your business logo
- Set up 2-step verification
- Manage billing and payments
- Choose when users get new features
- Follow security best practices
Region specific
7
Migrate users' mail, calendar, & contacts
Use our migration tools to import your team’s existing emails, calendar events, and contacts to Google Workspace. You can migrate data directly from Microsoft Exchange or another IMAP server. Or, you can let your team import their data by themselves.
Learn how
8
Set up & manage mobile devices
Let your team get email, calendar events, and documents while they’re on the go. Turn on security features and set up your team with Google Workspace for mobile devices.
Learn how
9
Get administrator training & deployment resources
Learn how
10
Train your users
Get training guides, tips, customer examples, and other resources to help you and your users get started with Gmail, Calendar, shared docs, video meetings, and more.
Learn how
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