Add or edit a task

When you create a task, you can:

• Add details.
• Set a date and time.
• Add a deadline.
• Make it repeat on certain days.
• Add subtasks.

Important:

• Across all your lists, you can create up to 100,000 tasks.
• For any list, you can create up to 20,000 uncompleted tasks.

Create a task in Calendar

Create a task from Tasks in Calendar

1. On your computer, select an option:
   • Open Tasks in Calendar .
   • At the top right, click Tasks.
2. Click Create.
3. Enter your task details.
4. Click Save.

Tips:

• To add a task to an existing list, at the top, click Add a task.
• Tasks with a date also appear on your calendar.

In most Google Workspace products, on the right, you can access Tasks in a side panel. You can also access Tasks in:

• Gmail
• Calendar
• Chat
• Drive
• A file in Google Docs , Sheets , or Slides

1. In the side panel, on the right, click Tasks.
2. At the top, click Add a task.
3. Enter a task.

Tips:

• If you don’t see the side panel, click Show side panelin the bottom right of the screen. Learn more about the side panel .
• To add a task to an existing list, at the top of the list, click Add a task.
• Tasks with a date and time also appear in Calendar.

1. On your computer, open Gmail .
2. Open an email.
3. At the top, click Add to Tasks.
   • If you can’t find Add to Tasks, click More Add to Tasks.

Tip:You can also drag and drop an email into the Gmail side panel:

1. In Gmail, on the right, click Tasks.
   • If you can’t find Tasks in Gmail, at the bottom right, click Show side panel.
2. Drag and drop the email to the side panel.

Create a task based on a message

1. On your computer, open Google Chat .
   • You can also open Chat from your Gmail account.
2. Open a direct message.
3. Hover over a message.
4. Click More Add to Tasks. Your task appears in the last list you view.

Tips:

• When you add a date to your task, the task also appears in Calendar.
• If you edit the task in Tasks, the Chat message stays the same.
• To navigate back to your Chat message from Tasks, below the task, click the chat’s name.

Create a group task

1. In Chat, open a space.
2. At the top, click Tasks Add space task.
3. Enter your task details and include:
   • A title.
   • The date and time.
   • A description.
4. Optional: To assign the task to a space member, click Assignenter the member’s name.
   • When assigned, the assignee receives an email, and the task appears in their personal task list.
5. Click Add.

Learn how to create group tasks in Chat .

Important:You can only add tasks from Google Docs if you have an eligible Google Workspace plan. Learn more about tasks in Google Docs .

1. On your computer, open Google Docs .
2. Open a document.
3. Enter @task .
4. Press Enter.
5. Enter your task details.
6. Assign the task to yourself or others.
   • When assigned, the assignee receives an email, and the task appears in their personal task list.
7. Click Assign as a task.

Tip:To quickly assign tasks from a checklist, to the left of a checklist item, click Add to TasksEnter the assignee and date.

Learn about task notifications

• If you add a date and time to your task, you get notifications at the scheduled date and time.
• Tasks with a date also appear in the Calendar app.
• For tasks without a time, notifications appear at 9 AM.
• For tasks with a deadline, you get a notification to complete the task on the day of the deadline at 9 AM in your local time.

Learn about repeating tasks

• To repeat a task, select the date and time Repeat.
• Tasks with subtasks can't repeat.
• In Calendar, a certain number of upcoming instances of a repeating task will appear on the calendar grid, and as time passes, new ones will be added automatically.