Efficient Vacancy and Marketing Management
Find all the resources necessary to efficiently process your vacating tenant, re-rent your vacancy fast and to the best of qualified tenants .First of all, a busy landlord, whether he has one vacancy or many coming up, needs to know WHEN the tenant is going to vacate the premises . Problems can arise especially when a tenant gives an oral notice to vacate, attempts at breaking the lease , won’t or can’t give a definite move-out date , tries to use their security deposit for last month’s rent or gives a short notice or moves out early . Let’s first, take a birds-eye view of entire vacancy process to get an overview of the important process of efficient vacancy management. Because one is intertwined with the other, let’s now then take a similar look at the marketing process , so your vacancy rents quickly (and to the right tenant).
Real Vacancy, Real Solutions To Finding Really Qualified Prospects
Once the date is established as the when the tenant is moving out, it is always a good landlording practice to confirm and acknowledge in writing the receipt of the tenant’s written notice to vacate the premises and provide the tenant with your policy, procedure and or any guidelines regarding the move-out process . This includes the landlord’s cleaning checklist and other conditions that must be met in order for the tenant to get as much of the security deposit back as possible, and to ensure a smooth and hassle-free move-out process for both the landlord and tenant. Landlords have the right to charge the tenant’s security deposit for any number of tenant caused damages . You may or be required by law to verbally or in writing describe, require or offer to the vacating tenant a pre-inspection appointment and provide a condition correction report of what the vacating tenant must do to return the rental or apartment premises to it original condition, less any normal wear and tear . With that date in mind, the landlord then can preplan getting the unit ready , set up the marketing plan and re-rent the premises as quickly as possible . However, now the landlord has added a twist; access to the Internet and all of its time saving resources. Especially, the best resource for landlords who want to quickly and inexpensively rent their vacancy, with the professional assistance and services available at Landlord.com .
The landlord needs to consider the following tasks, so as to minimize rent loss and save landlord time;
Processing the Vacating Tenant
Receipt and review of the tenant’s notice to vacate , non-renewal notice , abandonment or eviction termination (and determining the vacate date)
Obtaining a forwarding address
Obtaining permission to show rental to prospective tenants
Taking applications , sending cover letters to applicants , signing holding agreements and receipt for tenant screening
Offering a pre-inspection appointment
Allowing tenant to make proper corrections at the property
Providing Cleaning Checklist , Move-out Policy Statement, Security Deposit Return Guidelines, Moving Resources , and other helpful move-out information
Offer survey on why tenant is vacating
Conducting the Pre-inspection appointment
Conducting the Final inspection appointment
Security Deposit Accounting Statement (and instructions on how to fill out form )
Security Deposit Settlement Agreement
Security Deposit Settlement Acknowledgmen t
Preparing a Maintenance Time Table
Maintenance Time Table
What work or maintenance must be done to the premises before the landlord is able to re-rent to a quality tenant ? This is generally entails any required pre-inspection or reliance, to a certain degree, upon the vacating tenants’ description of the current condition of the premises, and of course, how he or she intends to leave it.
What vendor, maintenance and supply companies, is the landlord going to use ?
Pre-scheduling applicable vendors, obtaining bids and pre-ordering any supplies , and knowing the correct order of follow completing the work,
Contacting the appropriate utility companies to continue service(s) uninterrupted
The Vacancy Marketing Plan
Preparing a pre-marketing the vacancy plan.
Best Ways to Advertise Your Vacancy
Place or hang the appropriate “ For Rent ,” or “ For Lease ” sign at the premise
What is the most cost effective method of marketing or advertising the vacancy?
Determining rental standards or tenant prequalification specification list
Establishing the market rent or how to determine a competitive rental rate.
The landlord should show the soon to be vacated rental to prospective tenants. Knowing any state laws governing landlord entry into the vacating tenant’s home is crucia l .
Final inspection of the premises for the vacating tenant
Confirm with vendors as to the specific work that needs to be done
Processing the Tenant’s Security Deposit
Processing the New Tenant
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