Tuition Assistance Program
UTMB’s Tuition Assistance Program helps employees achieve higher levels of education and improve their professional mobility. This tax-free program is open to all eligible employees pursuing an undergraduate degree, a graduate degree or a doctoral degree from a nationally accredited college or university that will affect their ability to advance within the university. Effective Sept. 1, 2021, the maximum reimbursement amount for course credits and related fees is $5,250 per fiscal year.
Tuition Assistance Program
- Program Overview
UTMB’s Tuition Assistance Program helps employees achieve higher levels of education and improve their professional mobility. This tax-free program is open to all eligible employees pursuing an undergraduate degree, a graduate degree or a doctoral degree from a nationally accredited college or university that will affect their ability to advance within the university. The maximum reimbursement amount for course credits and related fees is $5,250 per fiscal year.
- Eligibility Requirements
To be eligible for the program, employees must:
- Be pursuing an undergraduate degree, a graduate degree or a doctoral degree required of any position at UTMB;
- Work 30 hours or more per week;
- Have completed six months of employment at UTMB;
- Be in good standing – received a satisfactory performance evaluation within the last 12 months and no unresolved corrective action below a final written warning in the previous 12 months as evidenced by satisfactory completion of the recent
performance appraisal and any applicable performance improvement plans; and
- Sign an agreement asserting they will remain in the employment of UTMB for a period of time after the completion of each semester or course that is proportionate to the period of time they received educational assistance.
- Application Process and Forms
Employees interested in the program should submit an application and a copy of their degree plan 30 days before the start of the semester or course(s). Employees will be notified of the
status of their application by email.
Tuition Reimbursement Application and Agreement
Sample Tuition Reimbursement Degree Plan
Please note that completing an application is not a guarantee of acceptance into the program, and participation in the program does not constitute a right to employment or advancement.
- Reimbursement Guidelines and Forms
Employees may be reimbursed up to $5,250 per fiscal year for course credits and fees related to an approved degree plan from a nationally accredited college or university.
To be reimbursed, employees are asked to submit proof of grades and receipt of fees paid within 45 days of the end of the semester or course(s). Please note:
- Receipts submitted for reimbursement must match the courses approved in the Tuition Reimbursement Application and Agreement to be payable.
- UTMB will not reimburse any fees already paid through financial assistance, scholarship or other financial benefit derived by public or private programs.
- Reimbursement for courses taken more than once will not be approved, except for thesis or dissertation courses.
- Employees must attain a grade of "C" or better for undergraduate college credit (or an individual job-related credit course outside of a degree plan) or a grade of "B" or better for graduate college credit to qualify for reimbursement.
Employees should receive reimbursement payments within 45 days of submitting the necessary documentation.
Tuition Reimbursement Payment Request Form
Tuition Reimbursement Plan Document
- Contact Information
For questions about the Tutition Assistance Program:
benefits.services@utmb.edu
(409)
772-2630
(866) 996-8862