PreAward Toolkit
This toolkit is based on forms and information required for NIH grant proposals. While the same or similar information is required by other funding agencies, the format may differ somewhat. For directions about specific funding organizations or other questions related to grant applications, please contact your PreAward Analyst
.
To connect with links to funding agencies and opportunities, please visit our Find Funding
page.
Toolkits
Budget Guidelines
Guidelines for Internal Budget Development
- If you’re not sure whether a collaborator at another institution should be paid as a subcontractor or via purchase order, check out Subcontract vs. PO Decision Cycle
and the budget templates on our Forms website
.
- For additional information regarding pay, refer to classified job titles and classified salary ranges available on the UTMB HR website
.
- Use the current F&A Rate
.
- See also: Calculator
to convert percent effort to person months and fringe benefit rates.
- The graduate student stipend is currently $35,360
- Postdoctoral fellows’ salary range for research grant applications (not Training or Fellowship applications--See also NOT-OD-24-104
).
*All traditional postdoc positions held prior to joining UTMB must be included when calculating years of experience.
NIH Resources
Electronic Submission and eRA Commons Information
Template Paragraphs
See a collection of template paragraphs
available for you to adapt and include in proposals.
SubAwards
The OSP Contracts Team drafts and negotiates incoming and outgoing agreements between UTMB and other universities, foundations, non-profit organizations, and state and federal agencies. Agreements must adhere to the laws of the federal government and the State of Texas, applicable agency guidelines, and with UT System and UTMB Policies and Procedures. Contracts legally bind the parties to the terms and conditions, thus Principal Investigators are not authorized to commit UTMB contractually (“Read and Understood”).
The Subawards and Contracts website
has details on the process and items needed to establish subawards and contracts.
RPPR Commitment Verification
RPPR Commitment Verification
This form
is used to get verification on the calendar months (CM) that the Principal Investigator is reporting on their RPPR report. This form is required to complete the verification process and obtain Effort clearance for the RPPR to be submitted.
Department
The department initiates the form, filling in the fields with the necessary information.
- Approval Request box
Submitter's first and last name, department, and email. This self populates when you initiate the form, but verify information is correct.
- Project Information box
CON and all projects (this is important because effort does not work with award numbers but in CON/Project numbers)
- Reporting Period Begin Date
The first day of the last regular reporting period (we do not verify NCE periods)
- Reporting Period End Date
The last day of the end of the regular reporting period, not the NCE end date
- Report due date
This is the date the RPPR is due to the sponsor, you must put a date in here
- NCE question
Yes or no
- Key personnel and reported calendar months
Here you will list the first and last name of any key personnel listed in the NOA. If the employee is not listed anywhere in the NOA then they do not need to be listed on this form. Effort only checks employees listed in the NOA.
- Select your pre award analyst
The submission date will auto populate
- Click continue
PreAward
- The form will route to the selected PreAward analyst from the department.
- Verify the project information and the key personnel listed by the department
- Fill in the Committed Months amount
- Add any notations for reductions or NCE period
- Digitally sign and the date will auto populate
Effort
- The form will route to effort from PreAward
- Using the information provided complete a review of what was certified against what was reported and committed using the RPPR Verification Template
- If there is an issue the form will be pushed back with notations
- If all amounts match, the form will be approved and a copy of the verification worksheet will be attached.
- A copy of the completed form showing approval will be emailed to the PreAward analyst and to the submitter.
Rejected Form
If the form is sent back for correction or information please see the notations on the form, review the necessary issue and resubmit.
Data Management and Sharing Plans
Data Management and Sharing Plans
Managing the data generated during a research project is critical to the success of that project. NIH and other sponsors are beginning to require formal data management plans, as well as plans for sharing the data once the project is complete. This website will help you navigate the process of creating a data management plan, and provide tools to help you along the way.
Electronic Lab Notebooks