Category
Link to Official Guidance
Official Guidance on Distribution
Distribution Method
Division/Office Responsible
Link to Online Documentation
(if available online)
Archive Documentation (list document, if applicable, where information is housed)
Financial Aid
CARES Act Reporting
Made available through electronic media
Email/Online
FAO/Administrative Services
Website
Academics
State Authorization
Made available through electronic media
Online
Academic Affairs/Office of Institutional Effectiveness
Website
Academics
State Licensure
Made available through electronic media
Online
Academic Affairs/Office of Institutional Effectiveness
Website
Financial Aid
Notice of Availability of Institutional and Financial Aid Information
Notice is distributed to each enrolled student
Email
FAO
Website
Financial Aid
Contact Information for Assistance in Obtaining Institutional or Financial Aid Information
Made available through appropriate publications, mailings, or electronic media
Online
FAO
Website
Financial Aid
Student Financial Aid Information
Made available through appropriate publications, mailings, or electronic media
Online
FAO
Website
FERPA
Privacy of Student Records − Family Educational Rights and Privacy Act (FERPA)
Any means reasonably likely to inform students of their rights
Online
Student Affairs/Admissions
Website
Consumer Info
Consumer Information on College Navigator Website
Made available on the institution’s website. The URL for the institution’s website is reported to NCES in IPEDS for posting on College Navigator website.
Online
Office of Institutional Effectiveness
College Navigator
Access Services
Facilities and Services Available to Students with Disabilities
Made available through appropriate publications, mailings, or electronic media
Online
Student Affairs/Admissions
Disability Services
Diversity
Student Body Diversity
Made available through appropriate publications, mailings, or electronic media
Online
Student Affairs
About Us
Cost
Price of Attendance
Made available through appropriate publications, mailings, or electronic media
Online
FAO/Admissions
Tuition & Fees
Cost
Net Price Calculator
Made publicly available on the institution’s website by October 29, 2011
Online
Student Affairs/Admissions
Financial Aid
Cost
Refund Policy, Requirements for Withdrawal and Return of Title IV Financial Aid
Made available through appropriate publications, mailings, or electronic media
Online
R2T4-FAO
Website
Textbooks
Textbook Information for Students
Notice in written course schedule (if applicable)
Online
Academic Affairs
Bookstore
Textbooks
Textbook Information for College Bookstores
Information provided to bookstores upon request
Request
Academic Affairs
Bookstore
Academics
Academic Program
(Educational Programs, Instructional Facilities, and Faculty)
Made available through appropriate publications, mailings, or electronic media
Online
Academic Affairs
Academic Affairs/Campuses & Centers
Academics
Transfer of Credit Policies and Articulation Agreements
Publicly disclosed
Online
Academic Affairs
Articulation Agreement
Accreditation
Institutional and Program Accreditation, Approval, or Licensure
Made available through appropriate publications, mailings, or electronic media
Online
Office of Institutional Effectiveness/Academic Affairs
Accreditation
Copyright Policies
Copyright Infringement Policies and Sanctions (Including Computer Use and File Sharing)
Made available through appropriate publications, mailings, or electronic media
Online
Academic Affairs
Website
Health & Safety
Drug and Alcohol Abuse Prevention Plan
Made available through appropriate publications or electronic media
Email
Public Safety/Student Affairs/Office of Counseling & Wellness Services
Website
Health & Safety
Provided upon request to the public
Request
Facilities & Ancillary Services/Public Safety/Student Affairs
Public Safety
Health & Safety
Security Report (Including Emergency Response and Evacuation Procedures), Timely Warnings, and Crime Log
Report or notice of report mailed or delivered to each enrolled student and employee.
Prospective students and prospective employees receive notice of report and receive report upon request.
Email/Mail
Facilities & Ancillary Services/Public Safety
Public Safety
Health & Safety
Emergency Response and Evacuation Procedures
Email/Mail
Facilities & Ancillary Services/Public Safety
Emergency Operations & Safety Plan
Health & Safety
Timely Warning Reports
Report provided to students and employees
Email/Mail
Facilities & Ancillary Services/Public Safety
Emergency Operations & Safety Plan
Health & Safety
Crime Log
Open for public inspection
Online
Facilities & Ancillary Services/Public Safety
Public Safety Annual Security Report
Health & Safety
Security Report − Missing Person Notification
Information distributed in annual security report (see subject #20)
Email/Mail
Facilities & Ancillary Services/Public Safety
Public Safety
Health & Safety
Fire Safety Report and Fire Log
Fire safety report, or notice of report, distributed to each student and current employee
Prospective students and prospective employees receive a notice of the report’s availability
Email/Mail
Facilities & Ancillary Services/Public Safety
Public Safety
Health & Safety
Fire Log
Open for public inspection
Online
Facilities & Ancillary Services/Public Safety
Public Safety
Health & Safety
Information for Crime Victims about Disciplinary Proceedings
Information provided to victim of crime
Request
Facilities & Ancillary Services/Public Safety
Public Safety
Outcomes
Retention Rate
Made available through appropriate publications, mailings, or electronic media
Online
Student Affairs
Strategic Plan Institutional Effectiveness Outcomes
Outcomes
Completion/ Graduation and Transfer-out Rates
(Including Disaggregated Completion/
Graduation Rates)
(Student Right-to-Know Act)
Made available through appropriate publications, mailings, or electronic media
Online
Office of Institutional Effectiveness
U.S. Department of Education College Scorecard Awards by Program
Outcomes
Disaggregated Completion/ Graduation Rates
Online
Office of Institutional Effectiveness
Awards by Program
Outcomes
Completion/ Graduation and Transfer-out Rates for Students Receiving Athletically Related Student Aid
(Including Disaggregated Completion/
Graduation Rates)
(Student Right to Know Act)
Provided to prospective student athletes and others at time offer is made of athletically related student aid
Email/Mail
Office of Institutional Effectiveness
College Navigator & Equity in Athletics/
CGTC Athletics Student Outcomes Webpage
Outcomes
Placement in Employment
Made available through appropriate publications, mailings, or electronic media
Online
Career Services
Placement by Program
Outcomes
Job Placement Rates
Information made available to prospective students
Online
Career Services
Placement by Program
Athletics
Intercollegiate Athletic Program Participation Rates and Financial Support Data
Made available through appropriate publications, mailings, or electronic media.
Notice of report provided to students.
Online, Email/Mail
Student Affairs
CGTC Athletics Student Outcomes Webpage
Civic
Voter Registration Forms
Voter registration forms made widely available and provided to each enrolled student
Online, Email/Mail
Career Services
Georgia Secretary of State
Financial Aid
State Grant Assistance
Information provided to borrowers
Email
FAO
Financial Aid
Distance Ed
Verification of Lawful Presence in the U.S.
Made available to students applying for in-state tuition.
Online/Mail
Student Affairs/Admissions
CGTC Verification of Lawful Presence in the United States
Financial Aid
Student Loan Information provided by Dept of Education
Information provided to prospective student borrowers
Email
FAO
Federal Student Loans Information
Financial Aid
National Student Loan Data System (NSLDS)
Information provided to borrowers
Email
FAO
Financial Aid
Financial Aid
Entrance Counseling for Student Loan Borrowers
Information provided to each borrower
Email
FAO
Federal Student Aid website
Financial Aid
Exit Counseling for Student Loan Borrowers
Information provided to each student borrower
Email
FAO
Financial Aid
Financial Aid
Code of Conduct for Education Loans
Published on website
All relevant agents must be annually informed of the provisions of the code of conduct
Online
FAO
CGTC website/FAO
Financial Aid
Private Education Loan Disclosures
Information provided to prospective borrowers
Email
FAO
CGTC website; Georgia Student Finance Commission, Student Access Loan (SAL);
Financial Aid
Self-Certification Form (Private Education Loans)
Form and information provided upon request to loan applicant by GSFC
Request
FAO
CGTC website; Georgia Student Finance Commission, Student Access Loan (SAL);
Financial Aid
Preferred Lender Lists
Made available to students and families in print or other medium
Online, Email
CGTC does not have a preferred lender list
Financial Aid
Preferred Lender Arrangements
Published on website
All relevant agents must be annually informed of the provisions of the code of conduct
Online
CGTC does not have a preferred lender list
Financial Aid
Private Education Loans
Published on website. Provided in publications, mailings, or electronic messages or materials that are distributed to prospective or current students and their families
Online, Email
FAO
CGTC website; Georgia Student Finance Commission, Student Access Loan (SAL);
Financial Aid
Annual Report on Preferred Lender Arrangements
Made available to the public and provided to current students and students planning to attend the institution and their families
Online, Email
CGTC does not have a preferred lender list
Program Integrity
Contact information for students to file complaints with the state
Made available on the institution’s website
Online
Student Affairs
Program Integrity
Violence Against Women Reauthorization Act (VAWA)
Made available with notices
in the student portal, website, and/or email
Report or notice of report delivered to each enrolled student and employee.
Counseling Services
Executive Director of Conduct, Appeals, Compliance and Counseling Services, Campus Police
Constitution Day
Made available via email
Email to sudents about Constitution Week
Library Services
Library Learning Resources