Once you have access to your GCU Email , you may have some questions regarding the features inside the Microsoft Outlook Web App. This article will show you how to set up email forwarding, add items to your calendar, and much more!
It’s important to stay safe while you are online. Unfortunately, there are people out there who will try to send spam or phishing emails to anyone they can. To help keep you safe from any potential spam or phishing emails, we recommend checking out the Spam/Phishing Attempts article, where you can learn how to identify phishing and how to report it.
Setting up email forwarding will tell Outlook to send a copy of new emails to another email address. For example, you can set up email forwarding to a personal email address so that you won’t miss important messages from your counselor or instructor.
To set up email forwarding, open the Settingsmenu by clicking the Settings gearin the upper right-hand corner of the page.
In the Settingswindow, select Mailand then select Forwarding.
Under Forwarding, check the Enable forwardingbox, then enter the email address to which you want to forward your Outlook Web App email and select Save. If you would like to keep a copy of forwarded emails in your GCU inbox, simply check the Keep a copy of forwarded messagesbox.
Adding an Attachment
If you need to send someone a file by email, you can do so by uploading it as an attachment. To upload an attachment to your email, select the paperclip iconat the top of the email draft box.
If your file is saved to your computer, select Browse this computer, then locate the file.
If your file is saved to OneDrive, select OneDrive to locate your file.
Downloading an Attachment
If another user sends you an email with an attachment, you can download it to your device. To do so, select the down arrowto the right of the title of the file, then select Download.
With Outlook's calendar feature, date-sensitive communications are sent and received quickly and easily. You can create a personal calendar with class schedules, assignment due dates, and personal appointments.
To access your calendar, select the Calendar iconfrom the left-hand navigation bar .
Add an Event
To add an event to the calendar, select New eventin the top-left.
A new event window will open; fill out all of the necessary details and click Save.
Add a new Calendar
To create an additional calendar, click Add calendarin the navigation pane.
Next, select Create blank calendar.
Type a name for the calendar, then click Save.
To share the new calendar, click the Calendaricon, then click on the calendar name. You can also select multiple calendars and view them side by side. Likewise, to hide a calendar, simply click it again.
Share a Calendar
To share a calendar, click the Sharebutton in the top-left of the calendar page, then select the name of the calendar you would like to share.
Enter the email address of who you would like to share your calendar with. If a window appears that allows you to search people, select the email to confirm the person you are sharing the calendar with.
Next, select what level of access you want to give them, then click Share.
To change the way that messages are organized, select the Settingsbutton, select Mail, then Layout. Scroll down to the Messages Organizationsection.
Checking Show email grouped by conversationgroups all messages with the same subject together into a quick, condensed view of the message thread. Clicking a message in your inbox expands the specific email in the thread.
Checking Show email as individual messages will show each reply as a separate entry in your inbox.
Clicking a message expands the specific email to view that section of the thread.
Creating folders also helps to organize your email and reduce the clutter of your inbox. It can be helpful to create a folder for each of your courses.
In the Home menu, expand the Folderssection, then select the three dotsnext to Folders. From the dropdown menu, select Create new folder.
Enter a name for the new folder, and then press the Enterkey on your keyboard or the checkmarkto save the name.
You can drag and drop messages into the folder from your inbox or create a rule to automatically move messages to the folder as they arrive.
Outlook's Rulesfeature is a time-saving tool that allows you to automatically sort and group incoming messages by sender, subject, date, and many other options.
To create a Rule, click the Settings gearand select Mail. From the Mail settings, select Rules. Click the Add new rulebutton to create a new inbox rule.
Rules can be utilized to automatically forward or redirect specific messages sent from this inbox to another email account. When choosing R edirect to, you can reply from your alternate email account and the reply will go to the original sender. With Forward to, the message appears to have come from your student email account and replies will go there.
All original messages will still be in your GCU email inbox; if that inbox fills up, the redirect rule will not work. It is recommended that you still sign into your GCU email account regularly to clean it out.
You can quickly send messages to a group of people using a Contact List. To open your Contact Lists, click the Peopleiconfrom the left-side navigation bar.
To create a new Contact List, click the arrow next to the New contactbutton at the top of the page, then select New Contact list.
Type a name for the group in the Contact list namefield. Enter the email address for the person you would like to add under Add email addresses, and then click Add. To add additional people, repeat until you have everyone added.
Once you've added everyone you want, click Create. Now, when you want to send a message to the group, type the Contact list's name in the Tofield when composing a new email.
If you would like to save a copy of an email to your computer, you can do so by saving it as a .PDF file. First, select the email you would like to save and click on the ellipsesfrom the toolbar at the top of the page. Select Printfrom the drop-down menu.
This will bring you to your browser’s print menu. Each browser’s print menu will look slightly different, but the steps will generally be the same.
Once the print menu is open, set the print destination to Save as PDF. If it is not already set to Save as PDF, select the current destination and switch it to Save as PDF.
Click Save, then choose the folder that you would like the .PDF file saved to.
Click Save, select the locationyou would like to save the email to, then click Save again.
Google Chrome:
Microsoft Edge:
Mozilla Firefox:
- Open the Settings menu by clicking the Settings gear in the upper right-hand corner of the page, select the Mail tab, then Junk email.
- Scroll down and click the Safe Senders and Domains option. If you need to block a sender, click the Blocked senders and domains option instead.
- Enter the email address or domain name and click Save.
