As an admin, you can control who uses NotebookLM in your organization.
NotebookLM is an AI-powered research assistant designed to help you refine and organize your ideas. With NotebookLM, you can:
- Easily upload PDFs, websites, YouTube videos, audio files, Google Docs, or Google Slides or discover new sources.
- Experience Gemini's advanced reasoning and interaction capabilities across different ways of communication like text, graphs, images, audio, and in many languages.
- Chat with your notebook to get grounded information based on your sources with clear in-line citations for accuracy, transparency, and trust.
- Transform your sources into approachable formats such as study guides, briefings, audio overviews, mind maps, and more.
New to NotebookLM? Find out what you can do with it. Get started with NotebookLM .
On this page...
- NotebookLM features & access by Workspace edition
- How NotebookLM stores your data
- Turn NotebookLM on or off
NotebookLM features & access by Workspace edition
Standard access to features
Standard access to features with enterprise-grade security & privacy
Expanded access to features with enterprise-grade security & privacy
Highest access to features with enterprise-grade security & privacy
Editions:
NotebookLM as an additional service with:
- Business Base
- Essentials Starter
- Workspace Individual
- G Suite
- Cloud Identity
- Chrome Enterprise
- Android Enterprise
NotebookLM as a core service with:
- Business Starter
- Enterprise Essentials
- Enterprise Essentials Plus
- Frontline Starter
- Frontline Standard
- Frontline Plus
- Nonprofits
- Education Fundamentals
- Education Standard
- Education Plus
NotebookLM as a core service with:
- Business Plus
- Business Standard
- Enterprise Plus
- Enterprise Standard
- Gemini for Business /Enterprise (no longer available for purchase)
- Google AI Pro for Education
NotebookLM as a core service with:
- Google AI Ultra for Business
Features and Usage Limits
Limits
Standard usage limits
Standard usage limits
Expanded usage limits comparable to NotebookLM Pro
Highest usage limits comparable to NotebookLM Ultra
Gemini models
Access to Gemini models
Access to Gemini models
Higheraccess to Gemini models
Highestaccess to Gemini models
Earlier Access to Key Features
Standard
Early
Priority
Priority
Applicable Terms of Services & Data Handling
Terms of Service
Education editions: Google Workspace for Education Terms of Service
Workspace editions: Google Cloud Terms of Service
Education editions: Google Workspace for Education Terms of Service
Workspace editions: Google Cloud Terms of Service
Workspace editions: Google Cloud Terms of Service
Data Protections
Your data is protected, and is not used to train NotebookLM unless you provide feedback. When you share feedback to help us improve, we may review the full context of that interaction, including your queries, uploads, and the model’s responses. Learn more.
To ensure safety and reliability, we may process your data to prevent fraud, abuse, and technical issues.
Enterprise-grade security and privacy:
Your uploaded files, chats and model outputs won’t be reviewed by human reviewers or used to improve generative AI models.
Workspace: Our Privacy Policy describes how Google Cloud handles your data when you interact with NotebookLM.
Education: The Google Workspace for Education Privacy Notice describes how Google Cloud handles your data when you interact with NotebookLM. Learn more at the Google Workspace for Education Privacy Center .
NotebookLM features & access by age
Updated as of November 19, 2025.
For more details on age-based access, go to Control access to Google services by age .
How NotebookLM stores your data
When users import files from Drive, NotebookLM creates a new copy of each file. This new file is stored with the user's NotebookLM data, not in their Drive. Your organization's file sharing and data region settings do not apply to data in NotebookLM.
Turn NotebookLM on or off
Before you begin: To turn a service on or off for certain users, put their accounts in an organizational unit (to control access by department) or add them to an access group (to allow access for users across or within departments).
- Sign in with an administrator account to the Google Admin console.
If you aren’t using an administrator account, you can’t access the Admin console.
- Go to Menu Generative AI > NotebookLM .
Requires having the Gemini Settings administrator privilege .
- Click Service status.
-
To turn a service on or off for everyone in your organization, click On for everyoneor Off for everyone, and then click Save.
- (Optional) To turn a service on or off for an organizational unit:
- At the left, select the organizational unit.
- To change the Service status, select Onor Off.
- Choose one:
- If the Service status is set to Inherited and you want to keep the updated setting, even if the parent setting changes, click Override.
- If the Service status is set to Overridden, either click Inheritto revert to the same setting as its parent, or click Saveto keep the new setting, even if the parent setting changes.
Learn more about organizational structure .
- (Optional) To turn on a service for a set of users across or within organizational units, select an access group. For details, go to Customize service access using access groups .
- Click Save.
Can't turn on NotebookLM?There might be restrictions against using that service in your area. For details, go to Unable to turn on a service .
Next steps
Get started with NotebookLM .
Related topic
Control access to Google services by age
