As an admin, you can control who uses NotebookLM in your organization.
NotebookLM is an AI-powered research assistant designed to help you refine and organize your ideas. With NotebookLM, you can:
- Easily upload PDFs, websites, YouTube videos, audio files, Google Docs, or Google Slides or discover new sources.
- Experience Gemini's advanced reasoning and interaction capabilities across different ways of communication like text, graphs, images, audio, and in many languages.
- Chat with your notebook to get grounded information based on your sources with clear in-line citations for accuracy, transparency, and trust.
- Transform your sources into approachable formats such as study guides, briefings, audio overviews, mind maps, and more.
New to NotebookLM? Find out what you can do with it. Get started with NotebookLM .
On this page...
- NotebookLM features & access by Workspace edition
- How NotebookLM stores your data
- Turn NotebookLM on or off
NotebookLM features & access by Workspace edition
| Data Protections |
We value your privacy and don’t use your personal data to train NotebookLM. Our Gemini Apps Privacy Notice describes how Google handles your data when you interact with NotebookLM. If you provide feedback, humans may review your queries, uploads and model’s responses to make improvements. |
Enterprise-grade security and privacy: Your uploaded files, chats and model outputs won’t be reviewed by human reviewers or used to improve generative AI models. Our Privacy Policy describes how Google Cloud handles your data when you interact with NotebookLM. |
Enterprise-grade security and privacy: Your uploaded files, chats and model outputs won’t be reviewed by human reviewers or used to improve generative AI models. Our Privacy Policy describes how Google Cloud handles your data when you interact with NotebookLM. |
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How NotebookLM stores your data
When users import files from Drive, NotebookLM creates a new copy of each file. This new file is stored with the user's NotebookLM data, not in their Drive. Your organization's file sharing and data region settings do not apply to data in NotebookLM.
Turn NotebookLM on or off
Before you begin: To turn a service on or off for certain users, put their accounts in an organizational unit (to control access by department) or add them to an access group (to allow access for users across or within departments).
- Sign in with an administrator account to the Google Admin console.
If you aren’t using an administrator account, you can’t access the Admin console.
- Go to Menu
Generative AI > NotebookLM .
Requires having the Gemini Settings administrator privilege .
- Click Service status.
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To turn a service on or off for everyone in your organization, click On for everyoneor Off for everyone, and then click Save.
- (Optional) To turn a service on or off for an organizational unit:
- At the left, select the organizational unit.
- To change the Service status, select Onor Off.
- Choose one:
- If the Service status is set to Inherited and you want to keep the updated setting, even if the parent setting changes, click Override.
- If the Service status is set to Overridden, either click Inheritto revert to the same setting as its parent, or click Saveto keep the new setting, even if the parent setting changes.
Learn more about organizational structure .
- (Optional) To turn on a service for a set of users across or within organizational units, select an access group. For details, go to Use groups to customize service access .
- Click Save.
Can't turn on NotebookLM?There might be restrictions against using that service in your area. For details, go to Unable to turn on a service .
Next steps
Get started with NotebookLM .
