Administrative Policies and Procedures

The University of Houston-Clear Lake Memorandums of Administrative Policies (MAPs) are intended to provide general information and contain the official policies, process and procedures, standards, and guidelines that govern the faculty, staff, and student body. UHCL reserves the right to update MAPs as needed to reflect current law, Board policy, System policy or other guidelines.

Policies are subject to change and should be consulted as needed for updates. Policy information does not constitute a contract between UHCL and its employees. UHCL administrative and business operations are subject to federal, State of Texas, University of Houston System Board of Regents, and University of Houston System policies and procedures, and to standards of good business and management practice. Please search on the University of Houston System website to determine if a University of Houston Board of Regents Policy or UH System policy (SAM) might apply:


UHCL Memorandums of Administrative Policies (MAPs)

01 General Administration


Please note that not all topics are addressed in these policies and UHCL may rely solely on a UH System Administrative (SAM) policy for guidance. If a relevant policy is not listed, please click below to access SAMs related to this topic.


UH System (SAMs) General Administration Policies

A. UHCL Administrative Guide

Policy #
Policy
Revised
Expires
01.A.01
04/20/2023
04/20/2026
01.A.06
05/16/2024
05/16/2029
01.A.08
11/09/2023
11/09/2026
01.A.10
03/13/2023
03/13/2026

B. UHCL Facilities and Physical Plant

Policy #
Policy
Revised
Expires
01.B.06
05/08/2014
Any Time
01.B.07
05/02/2024
05/02/2025

C. UHCL Risk Management

Policy #
Policy
Revised
Expires
01.C.20
05/12/2023
05/01/2025

D. UHCL Legal Affairs

Policy #
Policy
Revised
Expires
01.D.04
Affirmative Action Policy
Retired
01.D.05
Equal Opportunity and Non-Discrimination Statement
Retired 
01.D.15
03/11/2024
03/01/2027

F. UHCL Public Safety

Policy #
Policy
Revised
Expires
01.F.05
Emergency Management Policy
Retired
01.F.06
05/16/2024
05/16/2025
01.F.07
Fire and Life Safety Code
Retired

02 Human Resources


Please note that not all topics are addressed in these policies and UHCL may rely solely on a UH System Administrative (SAM) policy for guidance. If a relevant policy is not listed, please click below to access SAMs related to this topic.


UH System (SAMs) Human Resources Policies

A. UHCL General

Policy #
Policy
Revised
Expires
02.A.05
03/13/2023
03/13/2026
02.A.06
04/20/2023
04/20/2028
02.A.08
Consulting and Paid Professional Service
Replaced by SAM 02.A.08
02.A.09
Conflict of Interest
Replaced by SAM 02.A.29
02.A.10
06/18/2021
08/31/2028
02.A.11
06/18/2021
06/01/2026
02.A.14
12/06/2023
09/01/2028
02.A.18
04/16/2021
04/16/2025
02.A.20
12/06/2023
12/06/2028
02.A.21
Nepotism
Retired
02.A.24
Employees and Independent Contractors
Retired 
02.A.25
06/18/2021
06/18/2026
02.A.26
UHCL Training Program
Retired 
02.A.31
12/06/2023
08/31/2028
02.A.33
12/06/2023
05/31/2028
02.A.36
06/18/2021
06/18/2026
02.A.40
12/06/2023
12/06/2028
02.A.45
Workplace Violence
Retired
02.A.46
04/20/2023
04/20/2028

B. UHCL Compensation

Policy #
Policy
Revised
Expires
02.B.02
Overtime and Compensatory Time for Non-Exempt Staff
Retired 
02.B.04
UHCL Staff Compensation
Retired 
02.B.06
04/08/2021
04/08/2026
02.B.07
12/06/2023
12/06/2028
02.B.12
10/21/2020
10/21/2023
02.B.13
12/06/2023
07/01/2028

C. UHCL Fringe Benefits

Policy #
Policy
Revised
Expires
02.C.07
11/09/2023
11/09/2026
02.C.08
Group Insurance
Retired 

D. UHCL Leave Entitlements

Policy #
Policy
Revised
Expires
02.D.01
06/27/2021
08/31/2026
02.D.04
12/06/2023
05/01/2028
02.D.06
11/09/2023
08/31/2028
02.D.08
12/06/2023
08/31/2028

E. UHCL Miscellaneous Benefits

Policy #
Policy
Revised
02.E.07
Staff Service and Performance Awards
Retired 

F. UHCL Payroll

Policy #
Policy
Revised
02.F.03
Employee Time and Effort Reporting
Retired

03 Fiscal Affairs


Please note that not all topics are addressed in these policies and UHCL may rely solely on a UH System Administrative (SAM) policy for guidance. If a relevant policy is not listed, please click below to access SAMs related to this topic.


UH System (SAMs) Fiscal Affairs Policies

A. UHCL General

Policy #
Policy
Revised
Expires
03.A.03
05/12/2023
09/30/2024
03.A.04
04/20/2023
04/20/2028
03.A.05

Contract Administration Guide

This Contract Administration Guide  is promulgated pursuant to the University of Houston SAM 03.A.05 .

03.A.19
04/20/2023
06/01/2028
03.A.45
12/04/2020
03/01/2025
03.A.47
04/20/2023
04/20/2028

D. UHCL Payroll

Policy #
Policy
Revised
Expires
03.D.04
04/20/2023
03/01/2026

F. UHCL Asset Management

Policy #
Policy
Revised
03.F.15
Asset Management Policies
Retired
03.F.16
Asset Management Acquisitions
Retired
03.F.17
Asset Management Inventory Control
Retired

04 Audit Function


Please note that not all topics are addressed in these policies and UHCL may rely solely on a UH System Administrative (SAM) policy for guidance. If a relevant policy is not listed, please click below to access SAMs related to this topic.


UH System (SAMs) Audit Function Policies

05 Student Affairs


Please note that not all topics are addressed in these policies and UHCL may rely solely on a UH System Administrative (SAM) policy for guidance. If a relevant policy is not listed, please click below to access SAMs related to this topic.


UH System (SAMs) Student Affairs Policies

C. UHCL Programs/Compliance

Policy #
Policy
Revised
Expires
05.C.05
Students Rights and Responsibilities
Retired
05.C.06
Student Organization Policies
Retired
05.C.07
Policies Governing Campus Life
Retired
05.C.08
02/01/2024
02/01/2027
05.C.09
Financial Responsibility
Replaced by MAP 03.A.47
05.C.11
04/03/2024
04/03/2027

06 Academic Affairs


Please note that not all topics are addressed in these policies and UHCL may rely solely on a UH System Administrative (SAM) policy for guidance. If a relevant policy is not listed, please click below to access SAMs related to this topic.


UH System (SAMs) Academic Affairs Policies

UHCL Academic Affairs Policies and Procedures

07 Information Resources


Please note that not all topics are addressed in these policies and UHCL may rely solely on a UH System Administrative (SAM) policy for guidance. If a relevant policy is not listed, please click below to access SAMs related to this topic.


UH System (SAMs) Information Services Policies

A. UHCL Information Resources - General 

Policy #
Policy
Revised
Expires

07.A.10

Information Security Program
Retired
07.A.11
Incident Response Policy and Procedures
Retired
07.A.15
Acceptable Use Policy for UHCL Information Systems
Retired
07.A.16
Acceptable Use Policy for UHCL Public Computers and Networks
Retired

08 University Advancement


Please note that not all topics are addressed in these policies and UHCL may rely solely on a UH System Administrative (SAM) policy for guidance. If a relevant policy is not listed, please click below to access SAMs related to this topic.


UH System (SAMs) University Advancement Policies

09 Governmental Relations


Please note that not all topics are addressed in these policies and UHCL may rely solely on a UH System Administrative (SAM) policy for guidance. If a relevant policy is not listed, please click below to access SAMs related to this topic.


UH System (SAMs) Governmental Relations Policies

Contact

  • Office of Compliance


    Phone: 281-283-2307
    nimmerwillia@uhcl.edu
    Bayou Building, B2323
    2700 Bay Area Blvd
    Houston, TX 77058-1002

    Office hours:
    Monday - Friday, 8a.m. - 5p.m. (CST)