The QA&IE Deanship Mission

To monitor and systematically evaluate the effectiveness of the University academic programs and support services and in turn use the evaluation results in planning, establishing priorities and continuous quality enhancement of all GMU operations.

Roles and Responsibility of the QA&IE Deanship

Survey Management:

• Design and administer various evaluations, including course and faculty assessments.
• Monitor the use of survey results to enhance institutional effectiveness.

Data Management & Reporting:

• Maintain and manage the university’s comprehensive database in line with national and international standards.
• The QA&IE deanship captures, evaluates, and prepares reports for the below-given indicators:
• Student enrollments for both continuing and freshmen.
• Graduates
• Student Attrition, Retention and On-time Graduation
• Student Scholarship
• Faculty Workload
• Course Pass Rate
• Faculty & Staff Performance indicators
• Publish key university documents, including the University Fact Book, Fast Facts, and reviews of Strategic and Operational Plans.
• Coordinate with the departments and data custodians to ensure consistent and accurate reporting across the institution.

Accreditation & Compliance:

• Provide complete support in national and international accreditation processes for GMU at both the institutional and program levels.
• Ensure timely submission of institutional data to regulatory bodies, including the Center for Higher Education data & statistics.
• Prepare reports for regulatory compliance, licensure, and accreditation needs.

Continuous Improvement:

• Analyze institutional and programmatic data to derive insights for continuous quality enhancement.
• Monitor the use of feedback from evaluations and surveys to identify and implement areas of improvement.

Training & Orientation:

• Organize and facilitate workshops to train and orient both academic and non-academic staff on GMU’s quality assurance and institutional effectiveness processes.

Collaboration & Communication:

• Report regularly to the Chancellor, Vice Chancellors regarding the effectiveness and quality of all GMU programs, services, and operations.
• Coordinate and collaborate with different departments, facilitating problem-solving and sharing best practice.

Risk Management:

• Identifies potential risks and facilitates developing the risk register to proactively addressing challenges, ensuring the university’s plans are robust and resilient.
• Provide vital information for risk management, ensuring potential challenges are identified and addressed proactively.

The QA&IE Deanship role in strategic planning

The QA&IE Deanship leads the development of the University Strategic Plan through:

• Comprehensive assessment of previous plans.
• Examination of national, regional, and international higher education strategies.
• Stakeholders’ engagement, environmental scanning, and benchmarking.
• The creation of Key Performance Indicators (KPIs) ensures regular monitoring of the progress towards achieving the university’s strategic objectives.
• The QA&IE deanship’s involvement ensures that the strategic plan is dynamic, adapting to changing needs and conditions. By analysing data and performance metrics, the QA&IE Deanship helps the university refine its strategies, ensuring ongoing relevance and effectiveness.

The QA&IE Deanship role in operational planning

The QA&IE Deanship plays a crucial role in operational planning:

• The Deanship spearheads the formulation of annual operational planning ensuring they align with both University strategic goals and objectives as well as the national educational standards.
• THE QA&IE Deanship consistently oversee the execution of these plans, ensuring adherence to set protocols and quality benchmarks.
• The QA&IE Deanship collects data and feedback, then assesses the effectiveness of current operations, highlighting areas that meet or fall short of expected outcomes.
• Based on their evaluations, the QA&IE Deanship identifies and implements necessary changes, fostering a culture of continuous enhancement in university operations.

The QA&IE Deanship role in preparing annual reports

The QA&IE deanship plays a significant role in preparation of annual reports and providing stakeholders with a comprehensive overview of the institution’s achievements, challenges, accreditation status and other important updates from the past years and up to date. Automated generation of the QA&IE Deanship data through portal ensures accuracy, timely reporting and reflects the institution’s commitment to quality in all areas.