As an admin, you control who uses the Gemini app in your organization. The Gemini app can help users supercharge their ideas. With a little help from the Gemini app, users can do things like:
- Brainstorm ideas, develop a plan, or find different ways to get things done.
- Get a quick, easy to understand summary of more complex topics.
- Create first drafts of outlines, emails, blog posts, and much more.
Learn more about the Gemini app .
On this page...
- What is the Gemini app ?
- How to get the Gemini app
- Compare Gemini offerings
- Regulatory compliance
- Gemini mobile app
- Choose who can use the Gemini app
- Turn the Gemini app on or off
- Manage Gemini conversation history
What is the Gemini app?
The Gemini app includes:
- The Gemini web app at gemini.google.com
- Gemini mobile app on Android and iOS
"Gemini Apps” are also sometimes referred to as the “Gemini app” or “Gemini.” If you have a work or school Google Account, your use of Gemini Apps may be subject to different data handling terms. Learn more about using Gemini Apps with a work or school Google Account .
How to get the Gemini app
As a core service
The Gemini app as a core service with enterprise-grade data protections is available with most Google Workspace editions:
- Google AI Ultra for Business
- Business Starter*
- Business Standard*
- Business Plus*
- Enterprise Starter
- Enterprise Standard
- Enterprise Plus
- Essentials
- Enterprise Essentials
- Enterprise Essentials Plus
- Frontline Starter
- Frontline Standard
- Frontline Plus
- Nonprofits
Users who access the Gemini app through one of these editions are subject to the Google Workspace Terms of Service or your offline Workspace agreement, as applicable. Their content is not human reviewed or used for Generative AI model training outside their domain without permission. Learn more at the Generative AI in Google Workspace Privacy Hub .
Feature availability depends on your Workspace license. See the comparison below for more detail.
* To get the Gemini mobile app with a Business edition, you must sign up with a business email address or verify your domain.
As an additional Google Service
Users without a qualifying Google Workspace edition are subject to the Google Terms of Service and the Gemini Apps Privacy Notice when they use the Gemini app. Their chats may be reviewed by human reviewers and used to improve Google’s products, services, and machine-learning technologies. Tell these users to avoid entering confidential or sensitive information when using the Gemini app.
Compare Gemini offerings
Gemini Apps as an additional service with:
- Android Enterprise
- Cloud Identity
- Chrome Enterprise
- Essentials Starter
- G Suite
- Workspace Individual
Gemini Apps as a core service with:
- Business Starter
- Essentials
- Enterprise Essentials
- Enterprise Essentials Plus
- Frontline Starter
- Frontline Standard
- Frontline Plus
- Nonprofits
Gemini Apps as a core service with:
- Business Plus
- Business Standard
- Enterprise Plus
- Enterprise Standard
- Gemini Enterprise
- Gemini Business
Gemini Apps as a core service with Google AI Ultra for Business
Regulatory compliance
Gemini Apps as an additional service with:
- Android Enterprise
- Cloud Identity
- Chrome Enterprise
- Essentials Starter
- G Suite
- Workspace Individual
Gemini Apps as a core service with:
- Business Starter
- Essentials
- Enterprise Essentials
- Enterprise Essentials Plus
- Frontline Starter
- Frontline Standard
- Frontline Plus
- Nonprofits
Gemini Apps as a core service with:
- Business Plus
- Business Standard
- Enterprise Plus
- Enterprise Standard
- Gemini Enterprise
- Gemini Business
Gemini apps as a core service with Google AI Ultra for Business
* Our current FedRAMP submission does notinclude Data Location. We’re targeting FedRAMP High with Data Location at a later date.
Gemini activity settings
- When you use the Gemini web app or mobile app with your work or school account, conversation history is saved by default for 18 months. Your admin can change the auto-delete setting to delete activity after 3, 18, or 36 months or turn history off altogether.
- When Keep Activity is on, it includes activity from the Gemini web and mobile apps. Clearing your Gemini for Google Workspace history from a Workspace app doesn’t affect information saved to Gemini Apps Activity.
Gemini mobile app
The Gemini mobile app includes:
- Gemini app on Android
- Gemini app on iOS
Gemini mobile app is available by default to users in your organization who have access to Gemini . Currently Google Workspace users are subject to some restrictions when using the mobile app. They can't use:
Notes:
- Android users attempting to use the Gemini mobile app in the Android Work Profile will be redirected to gemini.google.com in their mobile web browser.
Learn more about using Gemini mobile app with a work or school Google Account.
Control access to Gemini mobile apps
There is no admin control specific to the Gemini mobile app. However, you can choose to block the Gemini app through device management settings. Learn more about managing mobile apps for your organization.
Choose who can use the Gemini app
By default, the Gemini app is available to all users over age 18 with a license that provides access under your Google Workspace agreement .
You can extend access to all users , regardless of their Google Workspace license:
- Sign in with an administrator account to the Google Admin console.
If you aren’t using an administrator account, you can’t access the Admin console.
- In the Admin console, go to Menu
Generative AI> Gemini app.
Important: This setting controls access to gemini.google.com and Gemini mobile apps. It has no effect on other AI features in Google Workspace services. - Click User access.
- Check the box to Allow all users to access the Gemini app, regardless of license.
- (Optional) To apply the setting only to some users, at the side, select an organizational unit(often used for departments) or configuration group(advanced). Show me how
Group settings override organizational units. Learn more
-
Click Save.
Changes can take up to 24 hours but typically happen more quickly. Learn more
Turn the Gemini app on or off
- Sign in with an administrator account to the Google Admin console.
If you aren’t using an administrator account, you can’t access the Admin console.
- Go to Menu
Requires having the Gemini Settings administrator privilege .
- Click Service status.
-
To turn a service on or off for everyone in your organization, click On for everyoneor Off for everyone, and then click Save.
- (Optional) To apply the setting only to some users, at the side, select an organizational unit(often used for departments) or configuration group(advanced). Show me how
Group settings override organizational units. Learn more
- Click Save.
Changes can take up to 24 hours but typically happen more quickly. Learn more
Manage Gemini conversation history
The Gemini conversation historysetting lets you manage whether Gemini conversations are saved and for how long before they’re automatically deleted.
When Gemini conversation history is on or off, chats are used as described in the Google Workspace Terms of Service . When Gemini conversation history is off, existing chats are saved in user accounts for up to 72 hours so Google can provide the service and process any user feedback. This activity doesn’t appear in Gemini Apps Activity.
When you turn the setting on then off, any existing conversation history is stored for the length of time set in the Conversation retentionoption.
Only Workspace admins have access to the Gemini conversation history setting. The setting can’t be changed by Workspace users. Conversation history is on by default.
- Sign in with an administrator account to the Google Admin console.
If you aren’t using an administrator account, you can’t access the Admin console.
- In the Admin console, go to Menu
- Click Gemini conversation history.
- To turn conversation history on or off, select or deselect the Enable Gemini conversation historybox.
- When conversation history is on, below Conversation retention, select how long conversations are stored before they’re automatically deleted: 3, 18, or 36 months. The default is 18 months.
- (Optional) To apply the setting only to some users, at the side, select an organizational unit(often used for departments) or configuration group(advanced). Show me how
Group settings override organizational units. Learn more
- Click Save.
Changes can take up to 24 hours but typically happen more quickly. Learn more
