Use Gemini Spark to manage your tasks & workflows in Gemini Apps

Gemini Spark is your personal AI agent that can automate complex workflows and manage schedules for ongoing tasks in Gemini Apps. Gemini can help handle tasks, using info from sources like Connected Apps, skills, chats, websites you’re signed into, Personal Intelligence, location, and more. Just tell Gemini your specific goals and when you want tasks completed.

For example, you can use Spark to:

Declutter your inbox:Summarize or archive newsletters and unsubscribe from emails lists.
Get a custom news digest: Go deep on the stories you care about and follow how they evolve
Deep dive on topics:Pull research formatted to fit your goal, complete with cited sources

Tip: Schedules in Gemini Spark are different from scheduled actions in Gemini chats. Learn how to schedule actions in Gemini Apps .

What you need

To use Gemini Spark, you must:

Be 18 or over and in the US.
Sign in to the Gemini appwith a personal Google Account with a Google AI Ultra subscription. Learn how to upgrade .
Have Keep Activity on.

Important:For now, Gemini Spark is:

Only available in English.
Only available in the Gemini mobile app and the Gemini web app at gemini.google.com .

What Gemini Spark can use to work on your tasks:

Some Connected Apps, like Google Workspace
Remote browser with automatically saved info
Remote computer with code execution data
Personal Intelligence
Skills
Schedules

Tip: When you use Spark, Gemini uses info from available sources, such as the features listed above, and info from websites it interacts with, including those you are logged into.

Before you use Gemini Spark

Be careful when you enter info directly in a task thread

Do not enter sign-in info, payment details, or info you may find sensitive directly into the task thread. If needed, take control of Gemini’s browser. Then, enter relevant details directly on the webpage.

Avoid scheduling tasks you find sensitive

Gemini is still learning and can make mistakes. To help keep your information safe and prevent unintended actions, avoid tasks or schedules that use information or perform actions that you find sensitive. These tasks may need your supervision and input.

If a schedule runs when you are offline, you may not be able to stop Gemini from completing an unintended action. Some tasks may require your confirmation before Gemini completes them. Learn more about tasks and schedules .

Create a task

On your computer, go to gemini.google.com .
On the sidebar, click Change mode Switch to Spark Tasks.
In the text box, describe the task you want Gemini to manage.
- You can tell Gemini when to run the task, like around a specific time or after an event. Learn more about schedules .
- To specify an existing skill to use, enter / or @, then select the skill. Learn more about skills .
To add files to your task, click Add one of the following options:
- Upload files
- Add from Drive
- Add Notebook
Click Submit.
Monitor your task regularly for any input Gemini may need from you. For example, if Gemini needs you to perform certain actions in its browser, it asks you to take over the task.

Example tasks

Declutter your inbox: Summarize or archive newsletters and unsubscribe from emails lists.
Get a custom news digest: Go deep on the stories you care about and follow how they evolve

Monitor a task & check its progress

To check and manage a task, including any associated permissions and schedules, open the task thread and its work panel.

Step 1: Open the task thread & its work panel

On your computer, go to gemini.google.com .
On the sidebar, click Change mode Switch to Spark Tasks.
Click the thread for the task you want to check or manage.
To give Gemini more instructions or change them, tell Gemini in the task thread.
To show this task thread’s work panel, on the left edge of the thread panel, click Close tasks panel.

Tip:For a quick view of a task thread’s work panel, at the top of the thread, click the progress chip.

Step 2: Check & manage tasks in the work panel

Check the progress & steps completed in a thread

Under “Progress,” you can find the steps and progress of tasks in a thread.

Completed step

Current step

Planned step

Check files Gemini read or updated

Under “Files,” you can review the files that Gemini read or updated for tasks in the thread. You can click a file to open it.

Pause & resume schedules in a thread

Under “Schedules,” hover over the schedule you want to pause or resume.
To pause a schedule, click More Pause.
To resume a schedule, click More Resume .

Tip:In the Gemini web app, you can also pause and resume schedules from the Schedules page. Learn how to manage your schedules.

Monitor & take over a task

Gemini can complete some of your tasks in a remote browser. For example, it can navigate to a website and interact with the page, like adding items to your cart. You can take control of the browser at any time. For certain actions, Gemini will ask you to take over the task.

Open the task’s work panel
Under “Skills & apps,” click Remote browser. This opens Gemini’s browser on a remote computer.
- When Gemini is browsing the web, there’s a Remote computer icon at the top of the task thread. You can also click Remote computer to view Gemini’s browser.
Hover over Gemini’s browser.
Click Take over task Take over task.
Complete your steps.
To give back control to Gemini, at the top, click Go back to Gemini.

Tip: Learn how to open the work panel .

Delete remote browser & computer data

Delete remote browser data

When Gemini uses the remote browser to complete tasks, browser data, like cookies that contain your website authentication info (your sign-in details), is saved for future sessions for your convenience. You can delete all saved browser data from past sessions, at any time. To help protect your privacy, Gemini may automatically delete saved browser data on your behalf, and you may need to sign back in to websites.

On your computer, go to gemini.google.com .
At the bottom, click Settings & help Gemini Spark.
Under “Delete remote browser data,” click Delete.

Delete remote code execution data

When Gemini uses a remote computer to run code or perform complex tasks, it saves data on the remote computer for future sessions for your convenience.
You can delete all the data saved on the remote computer at any time in Gemini Spark settings. This will delete all saved remote code execution files and data from previous sessions

On your computer, go to gemini.google.com .
At the bottom, click Settings & help Gemini Spark.
Under “Delete remote code execution,” click Delete.

Explore recommended tasks & skills

On your computer, go to gemini.google.com .
On the sidebar, click Change mode Switch to Spark Tasks.

For recommended tasks:click New task . There’s a “Suggestions” section with recommended tasks that you can customize.
For recommended skills:click Skills. On the Skills page, there's a “Recommended” section to view recommended skills that you can customize.

Turn off Gemini Spark

Important:When Gemini Spark is turned off:

Your remote browser data and remote code execution data is deleted.
Schedules will not run as long as Spark is off
Your tasks, threads, schedules, or any related files that Gemini updated or created will not be deleted.

On your computer, go to gemini.google.com .
At the bottom, click Settings & help Gemini Spark.
Under “Turn off Gemini Spark,” click Turn off.

Tips:

Turning off Spark does not delete any past activity from schedules, tasks, thread, or files that Gemini updated or created.
Your schedules and tasks are paused and not deleted.
Your chats are not deleted but you can manage them anytime in Gemini Apps Activity.

To turn Spark back on

On your computer, go to gemini.google.com .
On the sidebar, click Change mode Switch to Spark.
Click “Use Gemini Spark”.

Tip: If you turn Gemini Spark back on, Gemini will automatically resume paused tasks & schedules.

Limits on Gemini Spark tasks

Gemini Apps have compute-based usage limits that determine how much you can interact with Gemini tools and features. How much of your usage is consumed by Gemini Spark will depend on how many requests you make using Gemini Spark each day and how complex each request is. If you’re close to your limit, Gemini lets you know. Learn more about limits in Gemini Apps .

You can have up to 15 tasks running at a given time. You'll have to wait for tasks to be completed before making another request. Also, a schedule will not run if there are already 15 tasks running.

How Gemini Spark works with you to keep you & your info safe

Gemini Spark is an experimental feature in early development. As we continuously work to improve it, your supervision is important to help prevent unintended and potentially harmful actions.

About possible risks of using agentic AI

Agentic AI technologies, which power some of the capabilities of Gemini Spark, are helpful and powerful tools, but it's important to be aware of some possible risks. Remember that Gemini can make mistakes and do unexpected things.

About prompt injection

Prompt injection is an attempt to elicit an unintended or harmful response from AI tools like Spark. This happens when content, like a website, an email, a document, .md file, or multimedia, has malicious instructions or code that might be hidden from you but visible to the AI agent.

If an AI agent reads these instructions while doing a task, it may be misled into doing unintended things. For example, a malicious instruction could tell the agent to:

Take your private info from your emails or documents and post it on a public website.
Send your emails in Gmail to an external service without you knowing.
Expose insights about you based on your data in connected apps.
Run a command that can be malicious or install compromised software, to achieve persistent data exfiltration through arbitrary code execution. To help protect against this, you can delete your remote browser data and clear your code execution history and files in your Gemini Spark settings.

Gemini can share your info with websites

When you use Spark, Gemini can share information from your chat and other available sources, like your Connected Apps and Personal Intelligence, with websites while using the remote browser. This can create privacy risks, for example when Spark uses connected apps like Google Workspace which allow Gemini to access your private info.

How Spark helps you keep your info safe

To help reduce possible risks associated with the use of AI agents, Gemini Spark includes features designed to support safer use and mitigate the likelihood of unintended or potentially harmful actions. While these do not guarantee protection against all risks, these features include:

Prompts for user confirmation:Gemini is designed to ask for your review and confirmation before it completes certain actions, such as:
- Sending communications, modifying your data, making purchases, and submitting web forms.
Prohibited task recognition:Gemini has safeguards designed to help it recognize and not act on certain types of requests that could be harmful or are outside of its intended purpose, including certain tasks that may violate the Generative AI Prohibited Use Policy .
“ Take control” mode:Gemini may pause and ask you to “take control” of the browser to complete specific actions, including entering specific types of information (such as passwords or payment details).
Planning info:Gemini is designed to show you what it’s planning to do after you submit a prompt, its progress as it works on your task, and any relevant Skills, Connected Apps, and files used or created.

Why your supervision is important & how to stop Gemini

Gemini’s safeguards for Spark described above don’t guarantee protection against all risks.

Supervise important & sensitive tasks

Your active supervision is the most important way to protect against risk while using Spark. Be extra watchful when Gemini:

Handles an important task
Is signed in to websites with sensitive access or info you find sensitive
Does anything where a mistake could be a problem
Uses connected apps, like Google Workspace
Requires sharing data that you consider sensitive.

You’re in control

If Gemini is doing something you don't like, you can stop it by selecting Stop response in the chat or Take controlover Gemini’s browser. Gemini’s safeguards aren’t intended to replace your active supervision. You can also help keep your info safe by deleting your remote browser data and remote computer data after sensitive sessions.

Common questions

What's the difference between a task, schedule, and skill?

To help you get the most out of Spark tasks, it’s helpful to understand the three building blocks that power its logic: tasks, schedules, and skills. Think of these as the what, when, and how.

A task is your high-level goal.It represents a complete project or objective you want Gemini Spark to manage for you.

Example: "Plan and manage my business trip to London."

A schedule lets you hand over tasksto Gemini Spark so they run automatically in the background. You tell Gemini what to do and when to do it. Tasks can be scheduled to run at a specific date and time or in response to an event.

Example:"Every day at 8AM (condition), give me an update on AI news (task)"
Example:"When my flight is delayed (condition), notify me and propose an update to my itinerary (task)."

Tip: Schedules in Gemini Spark are different from scheduled actions in Gemini chat. Learn how to schedule actions in Gemini Apps .

A skill is a set of reusable instructions and additional context.It teaches Gemini how to do a specific task and what tools to use. You can specify the skill Gemini Spark should use for a task or a schedule’s action. Spark can also automatically use a skill when it’s relevant to a task.

Example:Using a "Travel Booking" skill and a "Gmail Writing" skill simultaneously to rebook a room and send a confirmation.

In summary, you define the task (what you want), set the schedules (when it should happen), and provide the skills (how to do it) to complete the work.

What Workspace actions can Gemini Spark perform?

Important: In order for Spark to connect with your data in Google Workspace services, Google Workspace needs to be connected to Gemini Apps. Learn how to use & manage Connected Apps in Gemini .

Gemini Spark can take the following actions in Workspace:

Calendar

Manage Your Schedule:Check your calendar, RSVP to invitations, and schedule new events.
Reschedule & Clean up:Update meeting times, change locations, or cancel events.
Smart Scheduling:Check your calendar and suggest open slots that fit everyone's availability.

Gmail

Email Search & Summarization: Search across your email threads to find specific topics or summarize conversations.
Draft & Reply:Compose email drafts, forward emails, or reply to existing email threads.
Use labels: Organize your inbox with labels.

Docs, Sheets, Slides, & Drive

Google Drive Navigation:Search for files, read file contents, check metadata, and view recent documents.
Write & Edit Docs: Create new Google Docs or edit existing ones—adding summaries, notes, or editing specific sections.
Create Spreadsheets:Build and format custom Google Sheets with data, tables, and formulas.
Generate Slide Decks:Create Google Slides presentations from a prompt.
File Organization:Rename or delete files.

Related resources

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