Resources

Policies & Procedures Updates
Fiscal Policy Development Processes
University of Illinois System Policies
Revision/Proposal Template

Contact Information

Business and Finance Policy Office
University of Illinois System
809 S Marshfield Ave MC-079
Chicago, Illinois 60612-7206
Email: obfspolicies@uillinois.edu

The Business & Finance website will be replacing the OBFS website soon. Learn more about the project status .

Policies and Procedures

These are the official policies and procedures to follow when conducting University of Illinois System business and financial activities.

Fiscal Environment
Financial reports, activity, and health, deficit reporting, conducting business outside the state, policy, procedure, and process exceptions

12:

Property Accounting
Biennial inventory, disposals, loans and transfers, non-cash additions, property labels, real estate leases

Custodial Funds
Management of custodial funds, determining needs, approvals, liaison responsibilities, returns to owner

13:

Accounting
Fund accounting overview, C-FOAPAL segments, journal vouchers, financial reconciliations, non-monetary exchanges, accounting for revenue-generating events

Budget
Budget adjustments, disposition of year-end balances, state and institutional funds, transfer gift fund

14:

Investments, Banking, and Internal Loans
Farm properties, internal loans, investment income distribution, investment strategies, foreign bank accounts

Payroll
Deductions, overpayments, pay adjustments, report tips, taxable fringe benefit payments, separation payout

15:

Travel
Advances, T-Card, per diem, University and personal vehicles, international travel, travel arrangements

Receivables
Student charges, non-student charges, delinquent accounts, student deposits, study abroad, Banner AR

16:

Grants and Research Contracts
Sponsored project closeout, cost transfers, equipment, OMB Circular A-21, supplies, technical testing agreements, unallowable costs

Insurance
Bus charters, minimum insurance for vendors, proof of liability insurance, report a claim, verify insurance

17:

Consultants and Independent Contractors
Capital professional services, professional and artistic services, independent contractors

Purchasing
Cash purchases, emergency purchases, P-cards, professional and artistic services, purchase orders

18:

Taxes
Foreign nationals, fringe benefits, human subject payments, sales tax, University sales tax-exemption letter

Payments and Reimbursements
Business meals, foreign checks, honoraria, mobile communications stipends/purchase, payments to students, program advances, reimbursements

19:

Contracts
Standard and non-standard contracts, contract approval authority, signature authority, delegation, filing

Audits, Internal Control, and Business System Security
Audits, FCIAA Questionnaire, gifts to employees, internal control, responsibilities for University assets

20:

ID Cards, UINs, and Data Services
Request i-card services, UINs, card swipes, key fobs, access tokens

10:

Cash Handling
Cash Handling Units, Accepting Cash and Checks, Depositing Money, Returned Check Handling, Bursar Change Funds

21:

Merchant Cards
Setting up to accept credit/debit cards, PCI standards, unit responsibilities

11:

Gifts and Endowments
Endowments, expenditure of gift funds, manage donations, process gifts, quasi-endowments, sponsorship gifts

22:

Self-Supporting/Revenue Generating Activities Inventory and valuation, reporting sales tax and unrelated business income, Year-End Fact sheet, study abroad, revenue generating agreements

Other Policies:

University Office of Capital Programs and Real Estate Services: Policies and Laws